Remote working at Seeker

At Seeker, we adopted remote working in 2014, and today most of the team works in home office.

In addition to the most obvious gains, such as cutting fixed costs (eg office rent), there are even more important gains, such as increased employee engagement, by reducing travel time in traffic, thereby increasing their quality of life.

Two factors were fundamental for the success of remote working: technology and process.

On the technology side, we continuously test most of the tools available in the market, such as Skype, Skype for Business, Slack, Microsoft Teams, One Drive,, Google Drive, Wetransfer, Google Apps for Work, Office 365, etc. We currently use Microsoft Teams for staff communication (message and video), Skype and Skype for Business for communication with customers, OneDrive for file sharing and Office 365 for emails and software.

On the process side, we adopted the Scrum methodology. Our weekly sprints have the following steps:

  • Sprint Planning: Monday morning, up to 1:30 of meeting, where we define the projects and tasks (stories) that we will work on that week.
  • Daily Scrum: Tuesday to Friday mornings, up to 15 minutes of meeting, where each team member presents what they accomplished the previous day, what will be done on the current day and if there is any obstacle.
  • Story Time: Wednesday afternoon, up to 1:00 of meeting, where the main stories that will be part of the next sprint are discussed.
  • Sprint Review and Sprint Retrospective: Friday afternoon, up to 1:30 of meeting, where the completed stories are presented for all involved – internal staff and customers – and an analysis is made of how the sprint was and how we can continually improve.

One tool that helps us a lot in the process is SGP, our project management system. In it we list and detail each story of the sprint, place in order of priority and define points (hours) that will be allocated in that story. The system also keeps track of timesheet in each story, which helps us evaluate the profitability of each project.

But even with the best technology tools and the best processes nothing replaces good communication, and Microsoft Teams is the tool that has helped us better in this regard.

Photo: Office picture designed by Jcomp / Freepik